Data protection and privacy notice

In accordance with articles 13 and 14 of the General Data Protection Regulation.

Our details

Data controller:
WhiteMatter Labs GmbH
Legal representatives:
Fabian Stelzer, Niko Felger
Registration details:
Amtsgericht Charlottenburg, HRB 162605 B
Address:
Prinzessinnenstr. 8-14, 10969 Berlin, Germany
Contact:
contact@eyequant.com
Data protection officer:
IITR Datenschutz GmbH, Dr. Sebastian Kraska, Marienplatz 2, 80331 Munich, Germany

General data processing information

Affected data:
We only collect personal data you supply to us. We collect no additional personal data. We only engage in processing beyond the scope of the legal provisions if we have your explicit consent.
Purpose of processing:
Fulfilment of contract
Categories of recipients:
  • Public authorities if overriding legal obligations apply.
  • External contractors or service providers.
  • Additional external parties if you have provided your consent or if allowed due to a legitimate interest.
Third-country transfers:
To fulfil our contracts, we may also use data processors outside of the European Union

Specific information regarding the website at www.eyequant.com

Hubspot

We use Hubspot, a service of Hubspot Inc., to host large parts of the website. Hubspot uses Cookies (see “General information on Cookies” below) to enable the analysis of your usage of the website. The captured information (incl. IP-Address) are processed by Hubspot at our request, to provide reports on e.g. visitor numbers and pages visited.

On your first visit, you will be asked to opt in to allow Cookies to be stored by Hubspot. If you want to opt out at a later point, you can instruct your browser to prevent Cookies from being saved (see “General information on Cookies” below).

We further use Hubspot for our online marketing activities, which include among others newsletters (see “Newsletters” below), e-books and other downloads which are delivered via email, contact management (CRM), landing pages and contact forms.

You can find additional information on how Hubspot processes your data at: https://legal.hubspot.com/privacy-policy

EyeQuant Web App signup

When signing up for a free trial or when becoming a customer, you provide us with your full name, email address and possibly additional personal data. We use this data to create an account in the EyeQuant Web App for you, which you can then use to access the service. We will only use this data as far as it is required to fulfil our contract with you and/or as far as it is allowed or required by law.

Newsletters

When subscribing to one of our newsletters, you are supplying us with your full name, email address, and optionally additional data. We exclusively use this data to send you newsletters. The data you entered when subscribing remain stored until you unsubscribe. You can unsubscribe at any time using the unsubscribe link included with every newsletter or by emailing us at the contact email address provided at the top of this document. By unsubscribing you revoke your consent to use your email address.

Google Analytics

The website uses Google Analytics, a web analytics service by Google Inc. (“Google”). Google Analytics uses Cookies (see “General information on Cookies” below) to enable the analysis of your usage of the website. The data generated by the Cookie about your usage of the website are usually transmitted to a server operated by Google in the U.S. and stored there. When a website instructs Google Analytics to employ IP Anonymization, such as this website does, your IP address is usually truncated in a EU member state or a member of the European Economic Area first. Only in exceptional cases your full IP address is transmitted to a server operated by Google in the U.S. and truncated there. By our instruction, Google uses this information to analyse your usage of the website, to create reports of website activities and provide other services connected to website usage and internet usage to us. The IP address which Google Analytics transmits from your browser is not combined with other data Google may have. Additionally, you can opt out of the transmission of your website usage data (incl. your IP address) to Google as well as the processing by Google of this data by downloading and installing a browser extension from http://tools.google.com/dlpage/gaoptout. Specifically for browsers on mobile devices, please click this link to prevent the anonymised collection of data by Google Analytics on this website in your current browser by storing a so-called “Opt-Out Cookie”.

Own Cookies

The website uses Cookies (see “General information on Cookies” below) to improve the user experience. We do not store any personal information in our own Cookies.

General information on Cookies

“Cookies” are text files stored on your computer containing data sets which are sent from the web server to your browser and are stored there for later retrieval. You can prevent the saving of Cookies by configuring your browser; you may not be able to use the full functionality of this website in that case, however.

Specific information regarding additional data processing activities

Processing of customer / prospect information

Affected data:
Data shared in order to fulfil our contracts, additional data based on explicit consent.
Purpose of processing:
Fulfilment of contracts, providing offers, customer relationship management, invoicing, payments.
Categories of recipients:
  • Public authorities if overriding legal obligations apply.
  • External contractors or service providers, incl. hosting providers, payment service providers, and data storage providers.
  • Additional external parties if you have provided your consent or if allowed due to a legitimate interest.
Third-country transfers:
To fulfil our contracts, we may also use data processors outside of the European Union
Data retention period:
The data retention periods are in line with our legal storage and archival requirements, typically 10 years.

Processing of supplier information

Affected data:
Data shared in order to fulfil our contracts, additional data based on explicit consent.
Purpose of processing:
Fulfilment of contracts, vendor relationship management and purchasing, payments.
Categories of recipients:
  • Public authorities if overriding legal obligations apply.
  • External contractors or service providers, incl. data storage providers.
  • Additional external parties if you have provided your consent or if allowed due to a legitimate interest.
Third-country transfers:
To fulfil our contracts, we may also use data processors outside of the European Union
Data retention period:
The data retention periods are in line with our legal storage and archival requirements, typically 10 years.

Processing of information of users of the EyeQuant Web App at app.eyequant.com

Affected data:
Data shared in order to fulfil our contracts, additional data based on explicit consent.
Purpose of processing:
Fulfilment of contracts, security and availability monitoring, user support, usage analytics.
Categories of recipients:
  • Public authorities if overriding legal obligations apply.
  • External contractors or service providers, incl. data storage providers.
  • Additional external parties if you have provided your consent or if allowed due to a legitimate interest.
Third-country transfers:
To fulfil our contracts, we may also use data processors outside of the European Union
Data retention period:
The data retention periods are in line with our legal storage and archival requirements, typically 10 years.

Additional information and contact

In addition to the above, you can exercise your right to information, access, rectification, erasure, restriction of processing, and objection to processing at any time. Simply contact us by email or letter at the addresses at the top of this document. You also have a right to contact the supervisory authorities with a complaint.

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