In accordance with articles 13 and 14 of the General Data Protection Regulation.
On your first visit, you will be asked to opt in to allow Cookies to be stored by Hubspot. If you want to opt out at a later point, you can instruct your browser to prevent Cookies from being saved (see “General information on Cookies” below).
We further use Hubspot for our online marketing activities, which include among others newsletters (see “Newsletters” below), e-books and other downloads which are delivered via email, contact management (CRM), landing pages and contact forms.
You can find additional information on how Hubspot processes your data at: https://legal.hubspot.com/privacy-policy
When signing up for a free trial or when becoming a customer, you provide us with your full name, email address and possibly additional personal data. We use this data to create an account in the EyeQuant Web App for you, which you can then use to access the service. We will only use this data as far as it is required to fulfil our contract with you and/or as far as it is allowed or required by law.
When subscribing to one of our newsletters, you are supplying us with your full name, email address, and optionally additional data. We exclusively use this data to send you newsletters. The data you entered when subscribing remain stored until you unsubscribe. You can unsubscribe at any time using the unsubscribe link included with every newsletter or by emailing us at the contact email address provided at the top of this document. By unsubscribing you revoke your consent to use your email address.
“Cookies” are text files stored on your computer containing data sets which are sent from the web server to your browser and are stored there for later retrieval. You can prevent the saving of Cookies by configuring your browser; you may not be able to use the full functionality of this website in that case, however.
We thank you for your interest in our company and the position advertised by us. The protection of your personal data is of great importance to us. We are therefore notifying you about the processing of your data in the course of the application process.
“EyeQuant” is the name of our company’s product. The legal name of our business is WhiteMatter Labs GmbH based in Berlin. WhiteMatter Labs GmbH is wholly owned by SPV EQ Ltd. based in the United Kingdom (registered Company No. 11218322).
In the course of your application, we process personal data which you provide to us in your application documents and during the application process, as well as information that arises during the application process, in particular the application interviews and related communication. We also sometimes work in collaboration with so-called headhunters. Here we process the data categories listed below:
In addition we may also process career-related information made publicly available by you for this application or for business purposes, such as a profile on professional social media networks.
We also conduct online searches for suitable candidates in job and profession networks (e.g. LinkedIn). Here we process the following data categories if you have made them available on the respective online platform for application purposes:
Processing of your personal application data is performed solely for the purpose of filling positions within our company. Therefore, the legal basis for the processing is the contractual relationship and its preparation, Art. 6 (1) b) GDPR.
In the search for potential candidates and employees for our company, if we use data from your user profile in publicly accessible professional or expert platforms and networks, we do this based on our legitimate interest in accordance with Art. 6 (1) f) GDPR in finding a suitable candidate. You have made your personal data publicly available and therefore are also interested in being found online by respective recruiters and companies.
If personal applicant data is provided by headhunters and transferred to them afterwards, you either have agreed with them that they suggest your profile to companies or the headhunter uses your publicly available data. In any case, our processing of profiles provided by headhunters is based on our legitimate interest to find the best candidate in the most effective way, Art. 6 (1) lit. f) GDPR:
If you wish us to retain your application data for a future position in our company after the completion of the application process, please provide us with your explicit consent in accordance with Art. 6 (1) a) GDPR.
In general, your data is forwarded only to those company departments responsible for the specific application process, such as the personnel and finance departments, along with departments in our company in which the positions are to be filled. The legal basis is the preposition of your contract with us and our legitimate interest to involve the relevant departments and persons, Art. 6 (1) lit. b) and f) GDPR.
Your application data is on principle not forwarded to any third parties beyond this. One exception is the involvement of third parties such as headhunters contracted by us or the applicant to fill a vacancy (see above). Here the legal basis is Art. 6 (1) lit. f) GDPR.
In general, your personal data is not transferred to countries outside the EU (so-called “third countries”). However, we use an international provider as data processor for our mails, calendars and documents that has a suitable self-certification in order to guarantee a homogeneous data protection level.
In general, we delete your personal application data three months after the completion of the application process. This does not apply if statutory provisions oppose a deletion, if continued storage is required for evidence purposes, or if you have expressly agreed to a longer storage period.
Should we not be in a position to offer you a job at the present time but nevertheless find your profile sufficiently promising to consider your application for future job offers, we will store your personal application data for 12 months if you expressly agree to this storage and usage.
If you have given us your consent to process your personal data, according to Art. 7 (3) GDPR you have the right to withdraw your consent at any time for the future. In the case of a withdrawal of the consent, your data will no longer be processed for the purpose to which you agreed. This data will be deleted if there is no other legal basis for the further processing of this data (e.g. contract fulfilment, legal retention obligations).
If the processing of your personal data is based on a legitimate interest, Art. 6 (1) lit. f) GDPR, you can submit an objection to this processing at any time. The personal data will no longer be processed unless we can provide compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the purpose of the establishment, exercise or defence of legal claims.
You can opt-out of any EyeQuant sales or marketing communications that we send by clicking the unsubscribe link in the applicable email or by contacting us. If you are an EyeQuant customer and you opt-out from receiving our marketing messages, you may continue to receive transactional and product-related messages.
Along with the rights to withdraw consent and object to the data processing, you have the following rights relating to your personal data vis-à-vis us as the responsible party as per the specifications of the GDPR:
To exercise the aforementioned rights or if you have questions regarding the data processing regarding your application, please contact us with proof of your identity at the address at the top of this page.
Irrespective of another administrative or judicial legal remedy, you have the right to appeal to a supervisory authority, in particular in the member state of your place of residence, your workplace or the location of the supposed infringement, if you are of the opinion that the processing of the personal data relating to you infringes the GDPR. The responsible supervisory authority for our company is:
Berliner Beauftragte für Datenschutz und Informationsfreiheit
(Berlin Commissioner for Data Protection and Freedom of Information)
Friedrichstr. 219 / visitors' entrance: Puttkamerstr. 16 – 18 (5th floor)
Tel.: 030 13889-0
Fax: 030 2155050